Self-improvement: Switching Mental Eyes

Everyone sees the world in different ways. This statement appears very obvious. Let's be more specific. Artists see the world in one way. Engineers a different way. Writers still another way. Entrepreneurs yet another way. I consider myself an amalgmation of those different perspectives. When I observe a scene, I typically see from one of these perspectives. The artist and writer's perspectives come easiest to me but that's probably because I often carry a camera and notepad with me so I have trained myself to see the world like that by default.

Still, I find the world to be quite more of an exciting place when I will my mind to take on another perspective, or the coined phrase "mental eye". The scene is the same but what you see is often completely different. I believe that the ability to adopt different mental eyes may be directly related to creativity.

Though this requires some mental flexibility, if you can do this, you can get so much more from the world. A simple example is just by looking at an old fire hydrant. The photographer side of me sees the paint peeling off in a display of neglect and an odd patchwork of patterns due to it. There is some beauty to that.

I switch to the engineer eye. I see that there is an opening for a fireman to attach a hose to. Instantly, a number of questions assault me as I realize my own ignorance. The engineering mental eye for me is especially good at revealing my own ignorance in how the world works.

I start wondering what the water pressure for these things typically are. Does it vary with the location of the fire hydrant? Say the fire hydrant was 20 feet higher, will it be in a less effective spot due to possible lower water pressure? So is the placement usually in the highest possible spot and closest location to a building? What about the size of the hose? Was it designed just to fit a certain hose radius? It looks like it but of course the hose end can have an adapter that fits the fire hydrant so that probably resolves it. What about its interior? How many valves and pipes are in there and what's the design? When a fireman wants water, he just loosens the cap doesn't he? What's to stop from the water pressure suddenly gushing out and hitting him in the face? That seems a rather stupid design if true. No, there must be a valve that is turned on when the fireman presses a switch on the hose end that will be attached to the opening. I'm imagining something like a gas pump.

I switch to the entrepreneur eye. I see a disused neglected piece of equipment. I'm wondering why it's neglected to such a state. Fire hydrants I believe are maintained by the city government. This here means that the city is lacking some funds to maintain the city's equipment. Perhaps the reason is due to this one's remote location. Yet, the infrastructure supporting this fire hydrant still exists. Is it possible for a private company to renovate these fire hydrants? Of course that's possible but if the city had funds for that it would have done so. How about the reverse? Do they still work Need to investigate lifetime of fire hydrants under state of neglect. If it's over the expected lifetime, a company can remove these since they might pose a public health hazard. What possible health hazards? I'm not sure but it deserves investigation. That's just one business case. Maybe there's others. Considering the out-of-way location of this one and possibly others, they will not be missed here. Is there enough fire hydrants in neglect though to justify a venture here?

That's just one example of a rather mundane object. As you observe in life, there are millions of others. In other words, this world is really cool if you just pay attention and observe.

Self-improvement: Justifications on Mental State

They say people are good at justifying their actions, whether good or bad. I suppose that's true since I'm doing that now for why I slept 12 hours earlier without eating anything. No, it's not jet lag since I could have woken up 6 hours ago.

Brief disclaimer: To be noted is that justifying actions often makes more sense to the justifier than other people. For me, it was apparent enough that to give in to temporary madness is to have greater focus later.

I have noticed my hunger for creating knowledge and doing projects is directly linked with my physical hunger for food. However, just physical deprivation isn't enough. There is also often the important condition of no outside distractions. This is especially true for activities that I deem boring but necessary to do.

This other condition is universally applicable but hard to apply during daytime since inevitably I do not want to be cooped up inside when the sun's still shining. If I look at today, my thoughts earlier were as such: If I wake up now, I will most likely go to a coffee shop where I'll proceed to work and eat some food. Then a few hours later, I'll socialize, come home, and sleep.

This doesn't sound like a bad arrangement but I knew that I needed more time than a few hours. When I get home I indubiably will not do more work since I'll already be satiated for the day.

This can be resolved by preparing a mental state where I can do more work. This is analogous to the phenomenon of supersaturation where under certain circumstances a solution can contain more dissolved material than under normal circumstances.

Here, analogously I can do more work if I put myself in a state of greater pressure by depriving myself of food and outside distractions which is much more likely at night when everyone else is sleeping.

What I've been wondering for some time now is whether there's some healthier alternatives to reaching this supersaturated state. Self-deprivation of food is not a sustainable process in the long run and not interacting with others at certain times may not only be considered selfish and unreliable but also miss important opportunities.

Self-improvement: Efficient Management of Time

There is a difference between someone being effective and someone being efficient. The former is doing the things that get you closer to your goals. The latter is doing things regardless of their importance in the most economical manner.

For instance, a door-to-door salesperson is very efficient at selling door-to-door but he is utterly ineffective. He could just use email or direct mail.

Two things to keep in mind that might be fairly obvious but often overlooked are:

1. Doing something unimportant well does not make it important.

2. Requiring much time does not make a task important.

The key is realizing that WHAT you do is far more important than HOW you do it. Efficiency is only secondary to effectiveness.

How do you become more effective? The key is having more time by doing less. OK. what does that mean? Many people define a to-do list. But how many people also define a not-to-do list? Probably not many do.

A daily to-do list should only have one or two items. Just ask yourself this simple question: "If I can only do one (or two) thing(s) today, what will it be?" How you identify these crucial items is as simple as asking yourself "If this is the only thing I accomplish today, will I be satisfied with my day?" Make sure that you accomplish the task listed in your to-do list no matter what by the end of the day. Be realistic with your daily milestones but don't make them too easy to achieve! If you have to sacrifice a social life or a late charge on loans for it so be it.

Just setting one or two tasks a day is already cutting your workload dramatically. But you have to do some them efficiently. This can be forced through using a timer on a stopwatch or this website:

http://e.ggtimer.com/5minutes

(or 1hour or whatever after the second slash)

This is a set limit on the amount of time you have in accomplishing the task. Remember that you're still expected to finish the task by the end of the day so be generous with yourself.

To generate a not-to-do list is almost as easy as generating a to-do list and there will actually be more items. Ah, don't you feel good being lazy? Haha. Simply ask yourself what are the top three activities that I use to fill time to feel as though I've been doing something important. These are aka crutch activities, things that you do to avoid having to do things you really have to do but still have a little value so you don't feel completely bad. You might put things like watching the Discovery channel on TV, reading online news or blogs, and reading random books at a bookstore.

Another thing to note is managing interruptions. You might have the best plan in the world to execute your well-defined goal of the day but then you get that phone call from someone and you end up talking for over close to 2 hours. Then an urgent meeting that you just have to attend. Then some emails to send off. By the time you have lunch and get back, the day is about half over and you haven't even started on your daily goal.

What to do? Actually, it's tips that should go into a general not-to-list:

1. No phone calls while you're working unless it's urgent. Let people know this beforehand by setting a voicemail which tells people when not to bother you. Eventually people will get it.

2. Make business phone calls exactly that. Business phone calls. Do not go off on tangents or letting other people go on tangents by talking about the weather and such. Know beforehand what you're going to talk about.

3. No emails except 2-3 times daily at set times that you check. Recommended is 12PM, 4PM, or 8PM. Do not wake up and check your email immediately. If you do it in the morning, you can get trapped in this email hole which'll take up a good portion of your morning. Also do not check it at night. That will just give you insomnia.

4. No social networking sites, online chatting, watching TV, or any other time wasters except after you've finished your task for the day.

5. No meetings unless absolutely necessary. Meetings for the most part wastes a lot of time. Agree to no meeting where there's no clear agenda and end time. Otherwise, make excuses if you have to for why you bailed a meeting early or why you couldn't make it at all. Of course, always ask someone to email what was talked about at the meeting. Reading the email will take up a fraction of the time of going to the actual meeting. Repeat this enough times and people will get used to your permanent absence. Of course, you have to do actual work. Just make sure you do more work outside of meetings than in them. Let people know what you've done through more efficient means of communications--like talking to them when you actually have a problem or emailing status updates.

There you go. Just follow your to-do-list and not-to-do list (including the general ones listed above) and you should be on your way of using your time much more effectively. With these tips, you'll find that you have more time to do things that are not work. Remember that being overwhelmed is as bad as doing nothing. Having these lists daily will help make sure you fall into neither category.

Self-improvement: Balance of Thoughts on Time

I'm listening to some R&B while sipping on some green tea. My bedroom is tranquil and despite the time of the day has a feeling of permanent lethargy. It is an amazing ambience for reflection or slacking off but a terrible ambience for doing any real work. I use this thought to comfort myself on why I'm writing this instead of doing real work.

When I drive my mind naturally wanders, like yesterday when I daydreamed an epic story in my head for a good hour or so where a god had to do evil to ultimately achieve good but the heroes stayed ignorant of that until the end. There were some amazing graphic scenes and plenty of betrayals and unnecessary deaths. Let me digress no further. Before I jumped into this golden pit of illusions, I thought of an interesting psychological theory:

"Without a balance between thoughts on the past, present, and future, one can never be happy."

The amount of time one's mind dedicates to reflecting on the past, doing the present, and dreaming for the future should be in balance. For instance, if one excessively reflects on the past, one will be stuck in the mentality of past failures or past glories. This will likely cause the person to not like the present either due to regret of events that could not be changed or the seeming reality that the past is much better than the present. They may both be true but dwelling on it too much is harmful to one's mental stability.

Similarly, if one focuses on the present which is the "just do it" mentality, one can lose oneself in the daily reality of life. Where one came from and where one's going should not be ignored since otherwise one can wake up one morning and feel lost in the world. One has lost the meaning of one's life. Lastly, if one dreams too much on the future, one ends up doing nothing useful since the mind consistently dwells on fanciful daydreams.

So how do we find this balance between these thoughts? That depends on the individual since everyone is different. A systematic approach that may work is what I've been doing lately. Simply carry a notebook around with you and carry around a phone with an alarm. Set alarms for random times during the day. When the alarm sounds, write down three things: the time, what you're thinking, and how happy you are. At end of each day, you can take a look at your notebook and see a collage of snapshots of your thoughts during the day. You can repeat this for a week and observe the consistency of your thought inclinations.